CLUB RULES
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1. | By becoming a Member, the Player (and Parent/Carer where appropriate) agrees to abide by the Rules of the Club and Competitions that the Club selects to participate in. |
2. | All Members (or Parents/Carers acting on their behalf) have a responsibility to pay all Fees due when requested. |
3. | In the event of being unable to play in any Game for whatever reason, the relevant Team Manager/Group Leader must be notified at the earliest possible opportunity. Failure to do so may render the Player unselected for future Games.
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4. | If a Player is unfit to play, the appropriate Team Manager/Group Leader must be notified immediately. All and any new sickness, injury, disability or infirmity must immediately be notified and approval must be obtained before continuing. |
5. | Players, Parents or Carers should not assume that a Game or Training Session is cancelled and should always check with their Team Manager/Group Leader. |
6. | If a Player is unable to attend Training Sessions, Team Managers/Group Leaders must be advised and agree the situation accordingly. |
7. | If a Player (or Parent/Carer on their behalf) is reported to an overseeing League or County Association, they may be required to pay any Fines imposed and without delay. |
8. | The Player (or Parent/Carer on their behalf) accepts that all Team Kit supplied is solely owned by Welham Warriors FC and that it will be returned to the Club when requested. A charge may be made for items that may need to be replaced. |
9. | Without exception, Shin Pads must be worn at all times. Any Player failing to provide or wear them may be restricted from participating. |
10. | No Jewellery of any kind may worn at any time whilst participating. |
11. | Any valuables or items of personal clothing brought to Games or Training Sessions will be the sole responsibility of the Player (or Parent/Carer on their behalf). The Club will not be held responsible for any such damage or loss or be obliged to hold onto any items. |
12. | The Club will not tolerate abusive language, tormenting, bullying or violent conduct of any kind and expects everyone connected with and/or representing the Club to conduct themselves in a satisfactory and sportsmanlike manner. |
13. | Players (or Parent/Carer on their behalf) accept their responsibilities to the Club. Any behaviour that is considered unacceptable by anyone may result in disciplinary measures as the Club considers necessary. |
14. | The Club operates an FA Personal Accident Insurance Policy on behalf of all of the Players. A copy is available to view on request.
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15. | The Club is affiliated to the Hertfordshire FA and will ensure that its activities do not run counter to the requirements thereof. |
Respect decisions made by Referees as well as those who may be responsible for assisting in officiating the Game
Provide your full support to the Managers/Coaches at all times
Discuss any concerns that you may have in private and not whilst the Managers/Coaches are focusing on their specific duties
Do not coach from the Touchline and let only the Managers/Coaches communicate instructions to the Players
Do not encroach onto the Playing Area
Ensure that you and any young Children in your care keep well back from the Touchline and/or Goal areas
Never use foul or abusive language
Reme The Club’s primary objective is to promote Football within the community at large to benefit those taking part and for the enjoyment of all whether they be Players, Managers, Coaches, Parents or Spectators. Where Coaching/Training Sessions are organised Players are encouraged and assisted in developing their individual skills and overall Teamplay in a controlled and well organised manner in order to allow them to gain the most from their game. Please do remember that those involved in running the Club, Teams and Groups do take their responsibilities seriously. However, in the main they are all Volunteers and like you want enjoyment from their involvement. Subsequently, the Club feels it necessary to remind Players, Parents and Spectators of their responsibilities by ensuring that they adhere to the following Code of Conduct. Ensure that you arrive punctually when requested Make sure that as a Player, you arrive with everything that is expected (i.e. Correct clothing for the Weather, Teamwear, Boots, Trainers, Shin Pads etc.) Encourage and acknowledge skilful, lawful and sporting play Respect Opponents as without them there would be no Game Give positive feedback at all times CODE OF CONDUCT
Thank you for your co-operation.
The Club is called welham-warriors Football Club also to be known as welham-warriors-fc
2. OBJECTIVES
The objectives of the Club shall be to arrange The Hertfordshire FA Association Football Games/Matches along with
suitable Training Sessions and Social activities for its Members.
3. STATUS OF RULES
This Constitution along with the Club Rules and the Code of Conduct form a binding agreement between each Member with the Club.
Details of the current Club Rules and the Code of Conduct are listed separately.
4. RULES AND REGULATIONS
(a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to membership of the said Association.
The Rules and Regulations of The Football Association Limited and any Parent County Football Association along with any League and/or Competition to which
the Club is affiliated shall be deemed to be incorporated within the Club Rules.
(b) No alteration to the Club Constitution, Club Rules and/or Code of Conduct shall be effective unless made in writing, which the Club
may amend from time to time, as it deems necessary.
(c) The Club will abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct along with the
Equal Opportunities and Anti-Discrimination Policies.
5. CLUB MANAGEMENT COMMITTEE
(a) The Club Management Committee (the Management Committee) shall consist of the following Club Officers:-
Club Chairman (Chairperson)
Club Treasurer
Club Secretary
All of these will be elected at the Annual General Meeting.
(b) Additional appointments will be made as necessary to ensure the smooth running of the Club which will include but not restricted to,
the Child Protection Officer along with the Social, Fund Raising and Events Coordinator and these individuals along with all of the Team
Managers will also form part of the Management Committee.
(c) Each Club Officer shall hold their office from the date of appointment until at least the next Annual General Meeting unless otherwise
resolved at a Special General Meeting. One person may hold no more than two positions as Club Officer at any one time.
(d) An outgoing Club Officer may be re-elected and any vacancy which arises between the Annual General Meetings, shall be filled by a Member
Proposed by one and Seconded by another of the remaining Management Committee and approved by a simple voting majority.
(e) The Management Committee shall be responsible for the management of all of the affairs of the Club.
(f) Meetings of the Management Committee shall be chaired by the Chairperson or in their absence an acceptable Committee Member.
The quorum for the transaction of business of the Management Committee shall be three.
(g) Decisions of the Management Committee shall be made by a simple majority of those attending each Meeting.
The Chairperson of the Meeting shall have a casting vote in the event of a tie.
(h) Decisions of the Management Committee at all Meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(i) Any Member of the Management Committee may call a Meeting by giving not less than seven days notice to all Members of the Committee.
(j) The Management Committee shall hold not less than two meetings a year.
(k) Save as provided for in the Rules and Regulations of The Football Association and the Parent County Football Association to which the Club is affiliated,
the Management Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Constitution,
the Club Rules and the Code of Conduct.
6. ANNUAL AND SPECIAL GENERAL MEETINGS
(a) An Annual General Meeting (AGM) shall be held no later than the 30th September in each year to:-
give a report of the activities of the Club over the previous Season
receive a report of the Club’s finances over the previous Season
elect the Officers of the Club for the ensuing year
consider any other business
(b) All Members of the Club shall be entitled to attend.
(c) Nominations for the election of Club Officers shall be made in writing by the Proposer and Seconder, all of
whom must be existing Members
(or Parents/Legal Guardians of playing Members if below the age of consent) of the Club, to the Club Secretary
not less than twenty one days before the Meeting.
Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary also not less than twenty one
days before the Meeting.
(d) A Special General Meeting (SGM) may be called at any time by the Management Committee within twenty one days of the
receipt by the Club Secretary
of a requisition in writing signed by not less than five Members of the Committee stating the purposes for which the Meeting is
required and the resolutions proposed.
Business at an SGM may be any business that may be transacted at an AGM.
(e) The Club Secretary shall send to each Member at his or her last known address (E-Mail being considered sufficient), written
notice of the date of a
General Meeting together with all of the resolutions to be proposed at least fourteen days before the Meeting.
(f) The quorum for a General Meeting shall be three.
(g) The Chairperson, or in their absence a Member selected by the Management Committee, shall take the chair. In all cases,
each Member
present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the
Chairperson of the
Meeting shall have a casting vote.
(h) The Club Secretary, or in their absence a Member of the Management Committee, shall enter Minutes of General Meetings
into the Minute Book of the Club.
(i) Only Members who are over the age of majority may vote and in such an event that they are not entitled, their relevant
Parent or Legal Guardian.
7. CLUB TEAMS
The Officers of the Club shall appoint suitable individuals to be responsible for each of the Club’s Football Teams.
The appointed individuals shall be responsible for managing the affairs of the Team and shall agree to abide by all of the
rules of the Club.
8. CLUB FINANCES
(a) A Bank Account shall be maintained in the name of the Club (the Club Account). Designated account signatories may
consist of the President,
the Chairperson, the Treasurer and/or the Club Secretary. All monies payable to the Club shall be received by a
Management Committee
Member and deposited in the Club Account as soon as possible.
(b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.
(c) The Management Committee shall have the power to authorise the payment of remuneration and/or expenses to any Member of the
Club and/or to any other person or persons for services rendered to the Club as it feels appropriate.
(d) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.
(e) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians,
one of whom shall be the Treasurer
(the Custodians), who shall deal with the Club Property as directed by decisions of the Management Committee and entry in
the Minute Book shall be
conclusive evidence of such a decision.
(f) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a
resolution passed at a General Meeting.
(g) On their removal or resignation, a Custodian shall execute a conveyance in such form as is published by
The Football Association from time to time
to a newly elected Custodian or the existing Custodians as directed by the Management Committee.
On the death of a Custodian, any
Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving
Custodian, a Special
General Meeting shall be convened as soon as possible to appoint another Custodian.
(h) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities
reasonably incurred by them in carrying out their duties.
9. DISSOLUTION
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least
three quarters of the Members present.
(b) The dissolution shall take effect from the date of the resolution and the Members of the Management
of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the
Parent County Football Association who shall determine how the assets shall be utilised for the benefit of the game.
Alternatively, such assets may be disposed of in such other manner as
the Management Committee may decide and with the consent of the Parent County Football Association.
10. CLUB MEMBERSHIP
(a) The Members of the Club from time to time shall be those persons listed in the register of Members
(the Membership Register) which shall be maintained by the Club Secretary, which will include the Officers,
Team Managers and Coaches.
(b) Any person who wishes to be a playing Member must apply on the correct Membership Application Form and deliver it to the Club.
Committee shall be responsible for the winding up Election to membership shall be at the sole discretion of the Management Committee.
Membership shall become effective upon an applicant’s name being entered in the Membership Register.
(c) In the event of a Member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(d) The Football Association and Parent County Football Association shall be given access to the Membership Register on demand.
11. MEMBERSHIP FEES AND OTHER FEES
(a) A Membership Fee (the Annual Registration Fee) will be payable by each playing Member which shall be determined from time to time by
the Management Committee. Any Fee shall be payable on a successful application for membership and annually thereafter by each playing Member.
Fees shall not be repayable unless the Management Committee rule that there are exceptional circumstances.
(b) The Management Committee shall have the authority to levy further subscriptions from the playing Members as are reasonably necessary to fulfill the
objects of the Club.
12. RESIGNATION AND EXPULSION
(a) A playing Member shall cease to be a Member of the Club if, and from the date on which, he or she gives notice to the Management
Committee of their resignation. Such a Member whose Annual Registration Fee or further subscription is more than three months in
arrears shall be deemed to have resigned unless the Management Committee rule otherwise.
(b) The Management Committee shall have the power to expel a Member when, in their opinion, it would not be in the interests of the Club for
them to remain as such. No appeals procedures shall apply.
(c) A Member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
Anti Discrimination Policy
Welham Warriors Football Club is responsible for setting standards and values to apply throughout the Club at every level.
Football belongs to and should be enjoyed by everyone, equally. There is a commitment to confront and eliminate discrimination whether by reason
of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.
Equality of opportunity at Welham Warriors Football Club means that in all our activities the Club will not discriminate or in any way treat anyone less
favorably on grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.
This includes:-
* The advertisement for Volunteers
* The selection of candidates for Volunteers
* Training Course attendances
* External Coaching and education activities and awards
* Football development activities
* Selection for Teams
* Appointments to honorary positions
Welham Warriors Football Club will not tolerate sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal,
and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.
Equal Opportunities Policy
Welham Warriors Football Club is committed to a policy of equal treatment of all Members and requires everyone of whatever level or authority, to
abide and adhere to this general principle and the requirements of the Codes of Practice issued by the Equal Opportunities Commission and
Commission for Racial Equality.
All members are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986
and Disability Discrimination Act 1995. Specifically discrimination is prohibited by:-
* Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual
orientation or disability less favourably than others
* Expecting an individual solely on the grounds stated above to comply with requirement(s) for any reason whatsoever related to their membership,
which are different from the requirements for others
* Imposing on individual’s requirements, which are in effect more onerous on that individual than they are on others.
* Victimisation of an individual
* Harassment of an individual, by virtue of discrimination
* Any other act or omission of an act, which has as its effect the disadvantaging of a Member against another, or others, purely on the above grounds.
In all the Club’s recruitment, selection, promotion and training processes, as well as disciplinary issues, matters based on merit, experience, skills and
temperament are considered as objectively as possible
* Any member found guilty of discrimination will be instructed to desist forthwith and any Members offending will be dealt with under the disciplinary procedure
* The Club commits itself to the disabled person whenever possible and will treat such Members, in aspects of their recruitment and membership, in exactly the
same manner as other Members. The difficulties of their disablement permitting assistance will be given, wherever possible to ensure that disabled Members are
helped in gaining access. Appropriate training will be made to such Members who request it.
Goalpost Safety Guidelines
The Football Association, along with the Department for Culture, Media and Sport, The Health and Safety Executive and The British Standards Institution
(BSI) draw the Club’s attention to the following guidelines for the safe use of goalposts.
A standard for future purchases (PAS 36:2000), available from BSI has been developed which it is hoped will be progressed into a full British Standard in due course.
1. Goalposts of any size (including those which are portable and not installed permanently at a pitch or practice field) must always be anchored securely to the ground.
2. Portable goalposts must be secured by the use of chain anchors or appropriate anchor weights to prevent them from toppling forward.
3. Under no circumstances should children or adults be allowed to climb, swing on or play with the structures of the goalposts.
4. Regular inspections should be carried out to check that they are kept properly maintained.
5. Portable goalposts should not be left in place after use. They should be dismantled and removed to a place of secure storage.
6. Nets should only be secured by plastic hooks or tape and not by metal cup hooks. Any metal cup hooks should be removed and replaced. New goalposts
should not be purchased if they include metal cup hooks, which cannot be replaced.
7. Goalposts which are ‘home made’ or which have been altered from their original size or construction should not be used.
8. Follow Manufacturer’s guidelines in assembling goalposts
Before use, adults should:-
* ensure each goal is anchored securely in its place
* exert a significant downward force on the cross bar
* exert a significant backward force on both upright posts
* exert a significant forward force on both upright posts
These must be repeated until it is established that the structure is secure. If not, alternative goals/pitches must be used.
Club Complaints Procedure
In the event that any Member feels that he or she has suffered discrimination in any way, or that the Club Policies, Club Rules or Code of
Conduct have been broken, should follow the procedures below.
1. They should report the matter to the Club Secretary or another member of the Management Committee. The report should include:-
i. Details of what, when, and where the occurrence took place
ii. Any witness statement and names
iii. Names of any others who have been treated in a similar way
iv. Details of any former complaints made about the incident, date, when and to whom made
v. A preference for a solution to the incident
2. The Management Committee will sit for any hearings that are requested and will have the power to:-
i. Warn as to future conduct
ii. Suspend from membership
iii. Remove from membership any person found to have broken the Club’s Policies, Club Rules or Codes of Conduct